Services
Heavy Vehicle Compliance
A bit of info about Heavy Vehicle Compliance
In our experience, small and medium sized transport operators struggle with heavy vehicle compliance, not because they don’t want to comply, usually it is because of a few key reasons.
Does this sound like you?
- Lack of time – transport is notoriously fast-paced, most business owners and managers are typically stretched across a variety of tasks and do not have time to focus on compliance.
- Lack of expertise – the rules and regulations are ever changing and ever complex. If you don’t have someone within your business focused on this area it is difficult to understand how you should comply, and what can happen if you don’t.
- Poorly designed or ineffective systems – many paper-based or electronic systems simply gather dust on the shelf because they do not reflect how the business operates, are overly complex or patched together, do not cover all the necessary elements, and are not updated regularly as the business and regulatory environment changes.
- Poor record keeping – in this day and age it is critical you can provide “proof” that you are doing what you say you do.
- Costs involved – many transport operators run on fine margins, and this makes it difficult to make funds available for compliance related costs.
- Bad experiences – Some operators have been burned using consultants that run up the bill and are left wondering what they spent all that money on.
Many small and medium sized transport operators are not big enough to afford a dedicated person within their team to focus on compliance, but also cannot afford to ignore this area either. We’re here to cover the gap.
We’ve helped dozens of small and medium sized transport operators and have seen it all. We have a selection of consulting options available that put you in control.
Our approach
What We Offer
All Heavy Vehicle Compliance Consulting services are conducted in accordance with our Client Services Agreement which covers important matters such as confidentiality and privacy of information. We will always keep you well informed of any work completed, and only complete tasks as previously agreed with you.
Here are some of the areas we look after for you…
Administration
• Meeting any internal or external audit requirements
• Responding to any requests for compliance information from third parties
• Reviewing compliance records and generating any required compliance reporting
• Indicating any areas of non-compliance or potential non-compliance
• Assisting with maintaining registers, record-keeping arrangements and organisation of documentation
Development
• Develop, update and amend management system policies, procedures and standard forms
• Assist the Client to identify and develop corrective and preventive actions
• Assist the Client to prepare documentation such as toolbox records, training records and instructional documents
Advice
• Assist the Client to understand compliance obligations and impacts of non-compliance
• Assist the Client to determine solutions to complex compliance related issues, whilst balancing operational and personnel needs
• Assist the Client with any regulatory enforcement orders or requests
• Incident/accident review, investigation, and corrective actions
Training
• Mentor office-based or management personnel in understanding and meeting compliance obligations
• Assist the Client to ensure all personnel are trained and inducted to the management system
• Support for toolbox meetings or training sessions with managers, drivers, office and maintenance staff
How It Works
Our Heavy Vehicle Compliance Process
1. Free Consultation
Send us your information and we will give you a call for an initial chat about your business to understand what you are looking for.
2. Gap Analysis
We will work through a series of questions to assess your existing management system and operations.
3. Quote
Once we’ve determined your needs thoroughly, we will provide an exact, no hidden fees quotation for our consulting services.
4. Development
Depending on the type of consultation services you have selected, we will develop any management system materials you may need to get started.
5. Implementation
You will receive a thorough introduction and training of any new system materials that have been developed for your organization.
6. Support
Ad-hoc or regular sessions will be determined and scheduled to ensure you remain up-to-date and compliant.